(See 5 U.S.C. An employee participates in an agency’s maxiflex work schedule and typically begins the workday at 7:00 a.m., working an 8-hour day (plus a 30-minute unpaid lunch break), and ending the workday at 3:30 p.m. As a minimum requirement, an FWS must have at least 2 core hours on each of 2 workdays within a biweekly pay period. Baylor > Coronavirus (COVID-19) Information > Keep Working > Working Remotely > Managing Alternative Work Arrangements. Variable Week – Employees may vary starting and stopping (or arrival and departure) times on a daily basis during the established flexible hours. The purpose of this handbook is to provide a framework for Federal agencies to consult in establishing alternative work schedules and to provide additional information to assist agencies in administering such programs.This handbook, with its appendices, provides detailed information on the administration of flexible and compressed work schedules, jointly referred to as alternative work schedules or AWS. Massachusetts public school students are leading the nation in reading and math and are at the top internationally in reading, science, and math according to the national NAEP and international PISA assessments. Find more information and helpful resources in our, Learn Adjustments You Can Make to Ease Alternative Schedules, Three Things to Know About COVID-19 Waivers, Planning for Civil Unrest to Protect Your Business, COVID-19 Impacts on Caregivers and Work-Life Balance, Preparing for an Infectious Disease Event, How to Protect Your Business During a State-Mandated Lockdown, Lower Cyber Threat Risks While Increasing Online Sales, COVID-19 Temporary Suspension of Certain FMCSA Safety Regulations, Protecting and Redeploying Your Fleet in a Pandemic, Reopening Idle Facilities and Restarting Operations, 5 Driving Tips to Help Keep You Safe as States Reopen, 10 Tips to Reduce Your Product Liability Risks. Taking into account a 30-minute unpaid meal break, accounting for an 8-hour day from the earliest tour of duty start time of 11:00 am would require the employee to end his/her workday at 7:30 p.m. (See 5 U.S.C. Under the expanded maxiflex schedule, the employee can change his or her work schedule to 11:00 a.m. - 7:30 p.m. Monday through Friday, completing an 8-hour workday without the need to take leave or other time off. Core days/hours: Tuesday and Thursday, 2:00 to 5:00 p.m. (excluding any 30-minute unpaid lunch break). For more information, please see: https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/credit-hours-under-a-flexible-work-schedule/. Basic Work Requirement – The basic work requirement is the number of hours (excluding overtime hours) that an employee is required to work or is required to account for by leave or otherwise. As Federal agencies develop reconstitution plans and return to regular operations, managers seeking to adapt work arrangements to the COVID-19 environment may use flexible work schedules (FWS) to maintain the productivity, health and safety of the workforce (e.g. The agency’s maxiflex schedule does not have more than 8 hours available for an employee to complete his or her 8-hour tour of duty during non-nighttime hours between 6:00 a.m. and 6:00 p.m. It is the policy of the Department of General Services (DGS) to permit alternate workweek schedule (AWS) for full … Flexible Work Schedules For a full-time employee, an 80-hour bi-weekly basic work requirement that allows an employee some flexibility to determine his or her own tour of duty, within the parameters and under the requirements set by the IC. To make the shift your workplace culture needs during COVID-19 , consider these three ways to improve workplace flexibility while many of your employees work remotely. This schedule is being used to ensure that the agency maintains continuity of operations and successfully maintains its mission. An FWS allows an employee to complete an 80-hour biweekly basic work requirement by determining his or her own schedule within the limits set by the agency. Agencies may limit the number of hours an employee may work on a daily basis. Amid the creeping impact of the COVID-19 epidemic on global trade and its perceived impact on domestic economies, the labor department announced yesterday a package of measures that would mitigate any potential threat the disease might have on the country’s labor market. 6124.) The employee is unable to work Monday through Wednesday. 5546(b) and 5 CFR 550.131-550.132.) An agency may choose to not establish flexible time bands on certain days, such as Sundays and holidays. The core hours are 1:30 pm to 3:30 pm on each Thursday. An employee, teleworking full-time, participates in the maxiflex work schedule. Variable Day – Employees may vary starting and stopping (or arrival and departure) times on a daily basis during the established flexible hours along with the length of the workday. Please note these examples are illustrative and not all-inclusive. As implemented by NSHE, under the FFCRA, an employee qualifies for paid sick time if the employee is unable to work (or unable to telework) due to an eligible need for leave. (See 5 U.S.C. If you are using assistive technology to view web content, please ensure your settings allow for the page content to update after initial load (this is sometimes called "forms mode"). To help agencies better understand the current options available under this work schedule in responding to COVID-19, the U.S. Office of Personnel Management is providing this fact sheet. A full-time employee will receive holiday pay for 8 basic work requirement hours on the holiday during which no work is performed. (An agency may limit the number of basic work requirement hours an employee may work on a daily basis—such as, no more than 10 hours per day.) Within agency-established flexible time zones or bands, an employee may vary arrival and departure times (i.e., starting and stopping work times) on a daily basis during the established flexible hours. Employees are also permitted to telework full-time in response to COVID-19. (For example, an employee would not earn overtime for electing to work a 9-hour day within the basic work requirement of his or her FWS. Supervisors should communicate the flexibilities and work schedule(s) that are available to their employees, along with their expectations for employees electing to use any new flexibilities. Alternative Work Schedules Develop written Alternative Work Schedules conforming to the current NNPPM’s requirements and the Department of Personnel Management’s Alternative Work Schedule regulations. An employee may also vary the length of the workweek. Please note that since bargaining unit employees may participate in flexible work schedules only to the extent provided for in a collective bargaining agreement, agency heads must negotiate the establishment of flexible work schedules. As a minimum requirement, a maxiflex work schedule must have scheduled at least 2 core hours on each of 2 workdays within a biweekly pay period. Flexitour – Employees select starting and stopping (or arrival and departure) times subject to agency approval. The focus is on close contacts, defined as closer than 6 feet for more than 10 minutes, household contacts and those that work in high risk settings such as healthcare workers and long term care facilities. Credit hours may only be earned during the established flexible hours (flexible time bands). When a holiday occurs, a full-time employee on a flexible work schedule (including a maxiflex schedule) is entitled to 8 hours of pay on a holiday when the employee does not work. Fair Labor Standards Act (FLSA) covered (nonexempt) employees on FWS may not earn overtime pay as a result of “suffered or permitted” hours (under the FLSA) as hours of work. Normal Flexible Hours: Monday through Friday, 6:00 a.m. to 6:00 p.m. Expanded Flexible Hours under COVID-19: Monday through Friday, 6:00 a.m. to 10:00 p.m. Night Pay – Normally, night pay is payable for any regularly scheduled hours of work between 6 p.m. and 6 a.m. (see 5 U.S.C. If your employees are used to working during the day, they’ll need to adjust to working at night. Any alternative work arrangement that is reached must be detailed in the COVID-19 Alternative Work Arrangement Request Form (requires TrueU authentication) that is reviewed and signed by both the employee and the supervisor and then forwarded to Human Resources. If you were scheduled to work for 3 hours or more and get sent home, your employer must pay you for at least 3 hours at at least minimum wage.This does not apply to charitable organizations. ), Compensatory Time Off in lieu of Overtime – An agency may grant compensatory time off in lieu of overtime pay at the request of the employee under an FWS for regularly scheduled or irregular or occasional overtime hours of work. However, hours within an employee’s basic work requirement are not overtime hours even if they exceed an applicable daily or weekly overtime threshold. It can affect your employees’ productivity, and it can also impact their health and social life. If an agency allows an FWS employee to elect to perform holiday work within the employee’s basic work requirement, the employee generally would be entitled to holiday premium pay—a 100-percent premium for up to 8 hours in a daily tour on a holiday. Flexible Hours: Monday through Friday: 11:00 a.m. to 11:00 p.m. This supports employees' efforts to balance the need to be productive at work with the demands of their personal lives. An agency is permitting its employees to work a maxiflex work schedule in response to COVID-19. Under Memorandum Circular No. Employees may also vary the length of the workday and the workweek. Note: If the agency chooses to make Sunday hours available under a maxiflex work schedule, an employee generally would be entitled to 25-percent Sunday premium pay for up to 8 hours of his or her basic work requirement based on electing to work flexible hours during a daily basic tour of duty that begins or ends on Sunday. The following list does not include all possibilities for temporary alternative work arrangements for vulnerable populations, but examples include: Remote work, as available. 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